19 Nov KEYNOTE SPEAKERS FOR HIRE: A MEETING & EVENT PLANNER’S GUIDE TO BOOKING PRO SPEAKING PRESENTERS
Looking for keynote speakers for hire? Booking an impactful presenters is one of the most important decisions for event planners to drive engagement at conferences and functions. When interfacing with thought leaders, planners should follow the below steps as they set about engaging with keynote speakers for hire to ensure a successful outcome.
First, planners must understand the event goals, themes and target audience demographics to identify appropriate speaker options. The keynote should align with topics and issues attendees care about most. Celebrity presenters may attract ticket sales, but when contemplating keynote speakers for hire, consider if their experience directly relates to the event industry and audience.
Research speakers within your budget who expertise in relevant subject matter and are accustomed to keynoting major events. Watch sample speaking videos of various keynote speakers for hire to evaluate quality of content and delivery style. Check client testimonials and reviews for consistent feedback on their ability to educate and inspire audiences.
Make initial contact 6-12 months prior for well-known speakers. Have a clear vision of your objectives, ideal speaking topics, budget parameters and logistics. Be prepared to describe the audience makeup, venue, schedule, AV needs and other event details.
When reviewing proposals and availability, vet options thoroughly. Ensure the keynote speakers for hire can customize their presentation to your audience and industry. Clarify requirements upfront through an agreement detailing scope, timeline, fees, ground transportation, hotel, communication protocols and other expectations.
To maximize the value of your speaker investment, promote them early on in event marketing. Furnish them with audience research and background materials to incorporate relevant examples. Schedule time for A/V checks and rehearsal when possible.
On event day, greet your keynote speakers for hire and provide green room amenities to set them up for success. Attend their session to ensure flawless delivery and be ready to address any needs.
Follow up post-event to thank your speaker and capture feedback to improve future events. Share presentations and photos that the keynote speakers for hire can use to promote their work.